Wedding Planning Checklist
Nida • April 12, 2023
Why I created this wedding planning checklist
Simple... because I've been in your shoes!
I remember how overwhelming it is to plan a wedding. How easy it is to forget details and to-do's. There's a lot to do!
How hard it is to get timely responses from vendors and get all the information you need.
So I prepared this so wedding planning would be a bit easier.... and more fun for you!
The checklist
Use this checklist to stay organized while planning your wedding.
You can download the PDF version by clicking here.
You can
either print it off, or use the PDF to keep track.
1. Set a budget
- Determine a realistic budget for your wedding
- Allocate funds to each aspect of the wedding (venue, catering, attire, etc.)
2. Choose a date and time
- Select a preferred wedding date and possible alternatives
- Decide on the time of day for the ceremony and reception
3. Create a guest list
- Compile a list of family and friends to invite
- Determine the ideal number of guests based on your budget and venue capacity
4. Select a venue
- Research and visit potential venues for the ceremony and reception
- Book your chosen venue(s) and confirm the date and time
5. Hire a wedding planner (optional)
- Decide if you want to hire a professional to assist with planning and coordination
- Interview and select a wedding planner if desired
6. Choose your wedding party
- Select your bridesmaids, groomsmen, flower girl(s), and ring bearer(s)
- Inform them of their roles and responsibilities
7. Book wedding vendors
Research and book essential vendors, such as:
- Makeup & hair artist(s)
- Caterer
- Photographer and/or videographer
- Officiant
- Florist
- DJ or band
- Cake designer
- Rentals (tables, chairs, linens, etc.)
8. Wedding attire
- Shop for and purchase your wedding dress, veil, and accessories
- Schedule necessary fittings and alterations
- Arrange attire for the groom and wedding party
9. Send save-the-dates and invitations
- Design and order save-the-date cards and wedding invitations
- Mail save-the-dates 6-8 months before the wedding
- Mail invitations 6-8 weeks before the wedding
10. Plan the honeymoon
- Choose a honeymoon destination
- Book flights, accommodations, and activities
- Ensure passports and travel documents are up-to-date
11. Arrange transporation
- Book transportation for the wedding party and any necessary guest shuttles
- Plan transportation for the bride and groom after the reception
12. Select and order wedding rings
- Shop for and purchase wedding bands for both the bride and groom
- Confirm sizing and any engraving
13. Finalize ceremony and reception details
- Plan the ceremony order and write your vows
- Choose music for the ceremony and reception
- Create a seating chart and design table settings
- Plan the menu and confirm details with the caterer
14. Beauty preparations
- Book appointments for hair and makeup trials
- Schedule beauty treatments, such as facials, manicures, and pedicures
- Confirm day-of hair and makeup appointments for the bride and bridal party
15. Wedding day timeline
- Create a detailed timeline for the wedding day, including vendor arrival times and key events
- Distribute the timeline to the wedding party and vendors
16. Obtain marriage license
- Research local requirements and apply for a marriage license within the specified timeframe
17. Finalize RSVPs and guest count
- Track RSVPs and confirm the final guest count with the venue and caterer
18. Prepare thank-you gifts and cards
- Purchase or make thank-you gifts for the wedding party, parents, and other helpers
- Write thank-you cards for guests and vendors
Remember that every wedding is unique, so feel free to add or remove items from this checklist to suit your specific needs and preferences. And most importantly... don't forget to have fun while planning!
Happy planning!
You can download the PDF version by clicking here.
You can
either print it off, or use the PDF to keep track.
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